18 0 obj Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. Please use the navigation menu at the left to view the policy pages. Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Directives are about procedures associated to policies. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items stream The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Access Early Learning's repository of policies, procedures, and forms here. endstream endobj 1176 0 obj <>stream Building Relationships with Preschool Children. An individualized approach to welcoming families is a key factor to successful recruitment. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . 9 0 obj Play Promotes Early Development: Its Time For Play! Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. endobj Podio directions with links. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Identify how your program can promote and reinforce family engagement in . Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word ERSEA . PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . Download the PDF Prefill your email content below, and then select your email client to send the message. 2023-2024 ERSEA Updates. Selection criteria are regularly reviewed and revised based on updates to the community assessment. endobj General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. MARC Head Start programs are now hiring for a variety of roles. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator <> Interested in working at a Head Start program? Thank you, Catherine. endstream Prefill your email content below, and then select your email client to send the message. Elizabeth: That's Subpart A. in infant and toddler care settings (birth-3 years). 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. hM =L@QkUN^7;y \ * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. Catherine: Absolutely. 12 0 obj Finance policies are now available in the finance manual. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. stream Communication takes place in a sensitive and culturally responsive manner. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Blackboard Web Community Manager Privacy Policy (Updated). Problem-Solving and Relationship Skills in Preschool. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Family and Community Partnerships IV. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program ERSEA governs how programs determine eligibility, enroll children, and track attendance. Prefill your email content below, and then select your email client to send the message. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Selection Process The ERSEA Coordinator assures that our program is fully enrolled . The criteria also include a scoring mechanism for over-income applicants. How does your program's selection criteria make sure those most in need of services are prioritized? Head Start Family Advocate . Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . Selection Process. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. 19 0 obj The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . ERSEA Institute 2022. An exception to the HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Aug 2019 - Apr 20222 years 9 months. 14 0 obj Explore materials and tools to help programs market their services, and develop and implement selection criteria. <> Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. National Centers: ESSENTIAL . endstream How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. After a program determines it's service area, it needs to assess thecommunity. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). These episodes focus on supporting Positive Behavior Support with preschool children and their families. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. A ranked waiting list is actively maintained and used to fill openings in a timely fashion. Child Attendance. ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Consistent attendance is defined as present or participating for 85% of expected hours, or more. CC Environmental Checklist (Optional) Data Monitoring Tool. . Policy #: ERSEA-2 . Big Sandy Area Community Action Program Head Start Those who are responsible for distributing and monitoring reports in ERSEA will . * Take part in the development of policies and procedures, when necessary . x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . Internal technology, recordkeeping, and communication systems support the establishment of selection criteria. All documents are updated when available. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? ERSEA governs how programs determine eligibility, enroll children, and track attendance. on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. ERSEA: Moving Beyond Implementation. 2023-2024 ERSEA Document Slides. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. 4 0 obj This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). 3. Safe Environment * Ensure facilities, materials, and equipment are safe . Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). x1 Om O f? All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? Correct? Elizabeth: Catherine, I love that. Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Policy Council. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. <> Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. That section has now been aligned with the five year grant cycle. Secretary of Head Start in accordance with Section 645 of the Head Start Act. ERSEA managers, teachers, home visitors, family service workers, health and management staff will gain knowledge to improve ERSEA systems. stream Really important parts of the regulations for grantees. Catherine: It must be. Elizabeth: he final section is on fees, and I think there's a new provision in this section. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. $2500 Hiring Incentive. the child not to remain in Head Start, such as when there is a change in the child's family . A different approach is taken for Early Head Start child find. 5S|KS>zE 0h(4` K9 Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. Thank you for the work you do every day for children and families. Eligibility Verification Form 2022-2023. . / Tala Q . The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. V$$&+^H'+U"L dq/lH'!8 The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and .
head start ersea policies, procedures